This notice covers the services provided by the Booksellers Association and explains how we use any personal information we collect about you. Any information provided will be held securely and used in accordance with the Data Protection Act 1998.
 
Topics:

• - Reasons for collecting and using your personal information
• - Collecting Your Personal Information
• - Using Your Personal Information
• - Sharing Your Personal Information
• - Transfers
• - Other websites
• - Cookies
• - Your rights
• - Changes to our privacy notice
• - How to contact us  
• - Reasons for collecting and using your personal information

 
We process personal information to enable us to promote our goods and services and to maintain our accounts and records.
 
Some personal information may be required in order to carry out a contract with you: in these instances we require the information you provide to be correct and complete.
 
Other personal information may be used as a result of your direct consent: in these instances, you have a right to withdraw consent at any time.
 
Collecting Your Personal Information
 
The Booksellers Association collects and processes personal information which has been submitted by enquirers, customers, members, suppliers, advisers and staff. This may include:

• - personal details (name, address, telephone number, email address, etc)
• - family, lifestyle and social circumstances
• - financial details
• - employment and education details
• - goods or services provided
•  

We also process sensitive classes of information that may include:

• - physical or mental health details
• - racial or ethnic origin
• - religious or other beliefs of a similar nature
• - trade union membership
•  

The Booksellers Association website only collects data submitted by a user in order to provide a service or answer an enquiry. It does not automatically capture or store personal data from visitors to the site, other than to log IP addresses and session information. This information is used only for administration of the site system and in the compilation of usage statistics.
 
Using Your Personal Information
 
Personal information which you supply to us may be used in a number of ways, for example:
 

• - To process payment for, provide and promote BA services, products and events
• - To promote BA members to the general public through BA campaigns and BA websites
• - To send marketing material relevant to your business from the BA group (if you have opted in to receive this)
• - To allow other reputable companies to send you  BA-negotiated offers which we think might interest you (if you have opted in to receive these)
• - To allow other third party suppliers to send you information about their products and services (if you have opted in to receive this)

 
Your personal information will only be kept for as long as is necessary to carry out the purpose for which it was collected.
 
Sharing Your Personal Information

We may share your personal information within the BA group (BA, National Book Tokens, Batch).

If you have given us permission, we may share your personal information with third party suppliers for them to contact you about their products and services. Any information that we pass to a third party will be held securely by that party and used only to provide the services or information requested.

Where necessary we share information with:

• - associates and representatives of the person whose personal data we are processing
• - credit reference agencies
• - suppliers and service providers

 
Transfers
 
It may sometimes be necessary to transfer personal information overseas. When this is required, information may be transferred to countries or territories around the world.
 
Other websites
 
The Booksellers Association websites contains links to other sites. These are provided purely for the convenience of the user. The Booksellers Association does not accept any liability in connection with the use of, or the inability to use, any other site and is not responsible for the privacy practices within any of these other sites. When you link to other websites you should read their own privacy policies.
 
Cookies
 
The Booksellers Association websites use cookies. Cookies are pieces of data created on a visit to a site, and contain a unique, anonymous number. They are stored in the cookie directory of the user's hard drive, and do not expire at the end of the session. Cookies do not contain any personal information and cannot be used to identify an individual user and can be removed from a browser, if required. See www.aboutcookies.org for information on how to remove cookies.
 
Your rights
 
Your main personal information rights under the upcoming General Data Protection Regulation are:
 

• - to request a copy of your personal information
• - to have access to your personal information in a machine-readable and commonly used format
• - to have inaccuracies in your personal information corrected
• - to have your personal information erased
• - to stop direct marketing
• - to stop us using your personal information, in some circumstances
• - to withdraw consent to us using your personal information, where relevant
• - to submit a complaint to a supervisory authority.

 
Changes to our privacy notice
 
We keep our privacy policy under regular review and we will place any updates on this web page. This privacy notice was last updated on 6^th June 2017.
 
How to contact us
 
For further information on how your information is used, how we maintain the security of your information and your rights to access information we hold on you, please contact:

Data Protection Officer
The Booksellers Association Ltd
6 Bell Yard
London, WC2A 2JR
Tel: 0207 421 4640 
mail@booksellers.org.uk

EU Representative
Adam Brogden
Instant EU GDPR Representative Ltd
Office 2, 12A Lower Main Street
Lucan
Co. Dublin
K78 X5P8
Ireland
contact@gdprlocal.com
00 353 15 549 700
https://ba.gdprlocal.com/eu